Common Mistakes to Avoid When Planning a Board Meeting Agenda

A well-planned agenda for board meetings is essential to ensuring productive discussions, informed decision-making and effective governance within your business. Many organizations are caught in traps that hamper meeting efficiency and effectiveness. Here are some of the top mistakes to avoid

Not Offering enough time

A plethora of subjects can result in unproductive discussions and less time to discuss every problem. This can lead to low productivity. To prevent this from happening, make a manageable amount of high-priority items relevant to the meeting’s purpose. Prioritize issues based on their importance, urgency and order. Include a section on “new business” and other discussions that are not scheduled. This allows board members to discuss any other concerns or issues to be considered.

Not incorporating diverse perspectives

Inevitably, a few board members will have distinct views and perspectives that are valuable to the organization. Dismissing these contributions is a big mistake that will result in poor decisions and missed opportunities. Instead, creating an environment that values and enlists diverse perspectives can lead to the best results for your company.

Inaction on Board Meeting Resolutions

Insufficient follow-up can undermine accountability and erodes trust among board members. Establish responsibilities and timelines for each action, and then evaluate the progress frequently to make improvements. Also be sure to get feedback after each board meeting regarding the clarity of agenda items, adequacy of time allocations as well as the overall meeting flow. This will help you constantly increase the effectiveness of meetings and their impact.

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