Data room confidential mode allows the administrator of a virtual data space to restrict the use of the VDR by a specific user based on their IP address or the type of device. It’s a great tool for M&A deals as well as other sensitive business ventures.
A good service provider will provide granular rights settings for users and two-factor authentication. They will also include a remote shred function which erases downloaded documents after an administrator has removed access. They will also be able handle the most common formats for files, such as PDFs and XLSXs. The best providers can add watermarks to files that users download, which will discourage users from sharing copies the files online. They can also provide an expiration date for files downloaded to prevent downloads that are not authorized.
Redaction is yet another useful tool that allows administrators to hide (black out) specific text fragments or regions of a file from authorized users. This feature is essential because it protects all sensitive business data and personally identifiable information from hackers. Most reliable VDR providers can erase PDF, doc docx, txt and ppt as well as pptx, pptx images, jpgs and gifs as well as Q&A attachments.
Some providers let users print out documents that will automatically include a “watermark” and even download the original version. Finally, a good provider offers users an answer-question feature that allows them to discuss documents in the data room and keep answers in an easily searchable database. This is a valuable tool for M&A transactions or any due diligence project.
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