How to Prepare for a Meeting


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There’s an old saying that goes “An amount of prevention is worth an ounce of cure.” This is the case for meetings, especially when it involves planning and preparing. The more time that you devote to organizing your meeting, the more productive it is.

For brainstorming sessions or an update on a project or even a call with a client There are certain steps that all participants should take in order to prepare for the gathering. This article will provide some easy tips to help you ensure that the meeting you’re taking part in is efficient and productive.

Begin by determining the purpose of the meeting. Then, identify the necessary discussion points and allocate time slots to each. This will keep you on track and prevent your meeting from drifting off topic. It can also help you determine the length of your meeting.

Then, gather any other materials you’ll use during the meeting. These can be presentation slides report, or any other documents which will contribute to the discussion. Make sure that they are readily accessible to attendees, by either attaching them to the invite or putting them on your internal comms channel.

Review the list of participants and determine if each participant has a role in the discussion. If not, you should remove anyone who may have an additional knowledge or decision-making power. Consider assigning a specific person responsible for each action item.

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